University Computer Help Desk

Before You Begin

As a listserv owner, you can log in to the Listserv Management website at http://listserv.ilstu.edu/ and add and remove subscribers. Depending on how your listserv is configured, people may also be able to subscribe and unsubscribe themselves.

You can either add and remove subscribers one by one, or you can use "bulk operations" to add and remove multiple subscribers at once. Both options are described below.

• 1740: Logging in to Listserv Management
• 1704: Configuring subscription settings for a listserv
• 1719: How to view all current subscribers for a listserv

Add/Remove Subscribers One at a Time

You can add and remove subscribers one at a time through the Listserv Management website.

Add a Subscriber

To add a subscriber to your listserv, do the following:

1. Log in to Listserv Management at http://listserv.ilstu.edu/.
2. Click List Management > Subscriber Management.
3. If you are the owner for more than one listserv, you will be prompted to choose the listserv you want to manage.
4. In the section labeled Add New Subscriber, type the new member's ilstu.edu email address, followed by a space and his or her first and last name.
   • Example: rrredbi@ilstu.edu Reggie Redbird
5. Select either Send Email Notification or Do Not Notify the User, depending on whether or not you want to notify the user that he or she has been added to this listserv.
6. Click Add to <listserv name>.

The subscriber has been added to your listserv. Repeat these steps to add another subscriber.

Remove a Subscriber

To remove a subscriber from your listserv, do the following:

1. Log in to Listserv Management at http://listserv.ilstu.edu/.
2. Click List Management > Subscriber Management.
3. If you are the owner for more than one listserv, you will be prompted to choose the listserv you want to manage.
4. In the section labeled Examine or Delete Subscription, type the email address or name of the member you wish to remove.
   • You can search using a partial email address or name.
   • If you do not know the name or email address, enter an asterisk (*) in the box.
5. Click Search in <listserv name>. (Figure 3)
6. If a match is found, the user's information will be displayed.
   • If multiple subscribers are found, select the desired user.
7. Select either Send Send Email Notification or Do Not Notify the User, depending on whether or not you want to notify the user that he or she has been removed from this listserv.
8. Click Delete.

The subscriber has been removed from your listserv. Repeat these steps to remove another subscriber.

Add/Remove Multiple Subscribers (Bulk Operations)

Rather than add and remove subscribers one by one, you can use bulk operations to add or remove multiple subscribers at once. To do so, you must have a text file that contains a list of the subscribers you wish to add or remove.

You can either create a text file by hand, or you can obtain the text file from another source, such as iCampus. To use a text file with the listserv system's bulk operations feature, it must be saved as plain text. Each email address must be placed on a separate line. Optionally, you may add a space or a tab after the email address, followed by the subscriber's first and last name.

Create Text File for Bulk Operations

To create a text file with a list of subscribers you wish to add or remove from your listserv, do the following:

1. Do one of the following:
   • Windows: Click Start > All Programs > Accessories > Notepad.
   • Mac OS X: Go into Macintosh HD > Applications > Textedit. Click Format > Make Plain Text.
2. Create a new text file as follows:
   • Type each email address on a new line.
   • Optionally, you may add a space or a tab after the email address, followed by the member's first and last name.
   • Example: rrredbi@ilstu.edu Reggie Redbird
3. Save the text file.

After you have created a text file, you can use it to import into your listserv.

Export Class List as Text File from iCampus

As an instructor, you can export your class list from iCampus and then use that text file to import your students' email addresses and names into your listserv.

• 1721: How to export your class list in iCampus

After you have exported your class list as a text file, you can use it to import into your listserv.

Bulk Operations: Add/Remove Multiple Subscribers

To import multiple subscribers at once using bulk operations, do the following:

1. Log in to Listserv Management at http://listserv.ilstu.edu/.
2. Click List Management > Subscriber Management.
3. If you are the owner for more than one listserv, you will be prompted to choose the listserv you want to manage.
4. Click the Bulk Operations tab.
5. Choose the one of the listed functions.
   • Carefully read each of the functions to determine which is most suited to your needs.
6. Click Browse.... and browse to the text file you created.
7. Click Import.
8. When the bulk operation is complete, you will receive a confirmation message at the top of the page.