University Computer Help Desk

Before You Begin

The pay period report in University Timeclock is designed to help you fill out time cards for your staff members. It shows the number of hours worked by each employee and is arranged on a per-day basis.

The layout of the pay period report mimics the sorting and layout of iPeople time reporting. This makes it easier to transcribe the number of hours from the screen to iPeople.

To view the pay period report, you must be an organizational administrator or have the "View Pay Period Report" privilege.

View the Pay Period Report

To view the current pay period report, do the following:

1. Log in to University Timeclock by going to https://timeclock.illinoisstate.edu.
   • If you work for multiple organizations that use University Timeclock, you will be prompted to choose the organization you would like to log in to.
   • You can switch the organization you're logged in to at any time by clicking the down-arrow next to your organization's name in the upper-right corner of the screen.
2. Click the Admin tab.
3. Click View Pay Period Report.
4. A list of staff members for the organization and the hours they worked is displayed alphabetically by first name.
   • If you assigned account numbers to your locations, all locations that share the same account number will be grouped.
   • Any days that have had records that were modified will have a red background.
   • Any days that have gone over your organization's daily hour threshold will be highlighted red.
   • Any days that have records with notes attached to their shift will have a yellow background.
   • Any days that have records that would be assigned both red and yellow backgrounds will have a red and yellow striped background.
   • For more information on daily and weekly hour thresholds, see 1671: Managing organization options in University Timeclock.
5. You can click on any day with a numeric value in it to view details on all records that have occurred on that date for that user. You will also be able to see the notes attached to the shifts if there were any attached to their records that day.
6. You can browse previous periods by clicking the < Previous Period link in the top right corner or by clicking View previous periods at the top of the window and selecting a period.

Note: Archived staff members will still appear in the pay period report for the time that they have worked.