University Computer Help Desk

Before You Begin

To create meetings in Exchange on iPhone, iPod touch, and iPad, it must be running software version 3.0 (or higher). Refer to:

• 1488: Installing the VPN profile for iPhone, iPod touch, and iPad

To make use of these instructions, iPhone, iPod touch, and iPad must be configured for Exchange. Refer to:

• 1420: Configuring iPhone, iPod touch, and iPad for Exchange

Create Meetings in Exchange on iPhone, iPod touch, and iPad

To create meetings in Exchange on iPhone, iPod touch, and iPad, do the following:

1. Press Calendar.
2. Press the plus (+) to add an event.
3. Do one of the following:
   • On iPhone or iPod touch, press Title / Location. Then enter a title and location, and press Done.
   • On iPad, enter a title and location.
4. Press Starts / Ends. Then define the start and end times and dates for the event, and press Done.
5. Press Invitees.
6. Enter the first name, last name, or email address of the person you want to invite.
   • Your search automatically begins as soon as you start typing.
   • Your search includes people in Contacts on your device, as well as the Global Address List (GAL) in Exchange.
7. Select one of the people in the search results to invite that person to the meeting.
   • If the Contacts on your device include email addresses, those addresses will be displayed in your search results. This can result in multiple entries for the same person (i.e. one entry for the person's @ilstu.edu email and another entry for the person's second email address, etc.).
   • We strongly recommend you select a person whose email address ends in @ilstu.edu. If you select a non-ilstu email address, the invitee will receive a meeting invite at that address, but will be unable to properly accept or decline the meeting invite.
8. To invite additional people, press the plus sign (+) and repeat steps 5 - 7.
9. When you are done inviting people, press Done.
10. Press Alert.
11. Select the interval that corresponds to when you want to be alerted to the upcoming meeting.
    • The alert interval you select is applied to all meeting invitees.
12. Press Done.
13. Press Availability.
14. Select the appropriate availability.
    • The availability you select applies only to you. Invitees that accept the meeting use Busy by default.
15. Press Done.
16. Press Notes.
17. Add notes about the meeting, such as an agenda or topics to be discussed.
18. When you are ready to send the meeting invite, press Done.

The meeting is added to your Exchange calendar and meeting requests are sent to your invitees.