Determining a person's availability in Outlook 2007, 2010, and 2011
Determining your attendee's availability is the first step into proposing a meeting. There are several ways you can accomplish this.
When you create a meeting in Outlook 2007, 2010, or 2011 there are two easy ways to determine a person's availability.
Check availability when creating a new meeting
When you create a new meeting, add each of the people you want to invite. Then click the Scheduling tab. The meeting time is highlighted and each attendee's availability is displayed.
- Refer to 1244: Creating meeting requests with the calendar in Outlook 2007 and Outlook 2010. Or refer to 1751: Creating meeting requests with the calendar in Outlook 2011.
Check availability using group schedules
Another way to view availability is to create a group within Outlook 2003/2007. You can create groups with people you commonly invite to meetings, other people in your office, or anyone else's availability you'd like to see. When you view a group schedule, it displays the availability for each person in the group.