Tracking attendee meeting responses in Outlook 2007, 2010, and Outlook Web App (OWA)
As a meeting organizer, you can find out which attendees have accepted and declined your meeting requests.
Before You Begin
When you create a meeting and invite people, you are a meeting organizer. As a meeting organizer, you can find out which attendees have accepted or declined your meeting request. You can also see who has not yet responded.
Track Attendee Meeting Responses
To track the responses of your meeting's attendees in Outlook 2007, Outlook 2010, or OWA, do the following:
- Open Outlook.
- Click Calendar on the left side of the window.
- Locate a meeting you created and open it.
- Click Tracking.
- The Tracking button is located at the top of the window on the Meeting tab next to Appointment and Scheduling Assistant. Note that the Tracking button will not be visible unless you are the meeting organizer. If you are an invitee or if you are looking at an appointment rather than a meeting, you will not see the Tracking button.
- Your attendees and their responses are shown here.
More Information
When an attendee receives a meeting invitation, there are three options for accepting, tentatively accepting, or declining the invite. The three options are as follows:
- Edit the Response Before Sending
- Send the Response Now
- Do Not Send a Response
If the user accepts or declines a meeting invitation using the option, "Do Not Send a Response," then the Tracking section of the meeting will not reflect the user's response. In other words, it will appear as though the attendee has not responded even though the meeting has been accepted or declined.