University Computer Help Desk

Before You Begin

If you are using the Exchange Calendar Only option, you should import the Calendar Only rule using Outlook 2007 or Outlook 2010. This rule will delete all non-meeting emails from your Exchange Inbox.

You must use Outlook 2007 or Outlook 2010 to import this rule, even if you plan to use another Exchange client to access your calendar. You cannot use Outlook 2011, Outlook Web App (OWA), or Mac Mail/iCal to import the Calendar Only rule.

If you do not have Outlook installed, you can use Outlook 2007 or Outlook 2010 on another person's computer to import the Calendar Only rule into your Exchange account. We recommend creating a new user profile for Outlook to accomplish this.

Important: The Calendar Only rule is intended for those using the Exchange Calendar Only option. Do not import this rule if you are using the Full Exchange option.

Import the Calendar Only Rule

To import the Calendar Only rule, do the following:

1. Download the Calendar Only rule.
   • Do not open or double-click on the file you downloaded. You cannot import the rule that way. You must import it into Outlook using the steps below.
2. Open Outlook 2007 or Outlook 2010.
3. Click Mail on the left side of the window.
4. Do one of the following:
   • Outlook 2007: Click Tools > Rules and Alerts....
   • Outlook 2010: Click File at the top of the window. Then click Manage Rules & Alerts.
5. If you see a menu labeled, Apply changes to this folder:, click the drop-down menu and select your Exchange profile. Do not apply the Calendar Only rule to a POP or IMAP profile.
6. Click Options in the Rules and Alerts window.
7. Click Import Rules....
8. Browse to the location of the rule you downloaded in step 1. Select the file and click Open.
9. Click OK.
10. Verify that the rule, Calendar Only, appears in the list of email rules for your Exchange account.
11. Click OK.

The rule has now been imported.