Before You Begin
When you receive a meeting request in Exchange, you should respond to the invitation. You have the following response options:
- Accept: Click Accept to accept the meeting request. This confirms the meeting on your calendar and changes its status to Busy.
- Tentative: When you receive a meeting request, it is automatically added to your calendar with a Tentative status.
- Decline: Click Decline to decline the meeting request. This removes the meeting from your calendar.
- Propose New Time: Click Propose New Time to suggest a new meeting date or time that works better for you. The meeting's status remains Tentative. The meeting coordinator can also lock the meeting's date and time; this prevents you from proposing a new time. This option in not available in Outlook 2011 or Outlook Web App (OWA).
Respond to Meeting Request
To respond to a meeting request in Outlook 2007 or Outlook 2010, do the following:
- Open Outlook.
- Within Outlook, open your Inbox and locate the meeting request email.
- Open the meeting request email.
- At the top of the email, click the desired response: Accept, Tentative, Decline, and Propose New Time.
When you respond to a meeting request, you have the option of notifying the person who invited you. It is good practice to notify the meeting coordinator so he or she knows whether or not you plan to attend.
Even if you choose not to notify the person who invited you, he or she can see your status by checking the Tracking section of the meeting.