University Computer Help Desk

Creating an email signature in Outlook 2003

Outlook 2003 allows you to create and use a personal signature, which will appear at the end of outgoing email messages.

To create a signature for use with Outlook 2003, follow the directions below.
  1. Open Outlook.
  2. Click Tools > Options.
  3. Click Mail Format.
  4. Click the button labeled Signatures at the bottom of the window.
  5. Click New....
  6. Type a name for your signature. For example, you could call it "Work".
  7. Make sure Start with a blank signature is selected and click Next.
  8. Type your signature in the text box. Your email signature should contain whatever information you want to include, such as your name, phone number, title, address, etc. (fig. 1)
  9. When you're done, click Finish. Then click OK.
  10. Click Apply and then OK. Your signature will now be attached to all outgoing messages.